
This page provides forms, documents, and information relating to the internal governance of the SUVCW, including operational information, organizational information, and various forms required by camps and departments of the SUVCW.
The National Organization of the SUVCW is headed by an annually elected Commander-in-Chief. The Commander-in-Chief, Senior Vice-Commander, and Junior Vice-Commander are all elected annually at the National Encampment. The National Secretary, National Treasurer, National Quartermaster, and five members of of Council of Administration Other positions of responsibility within the SUVCW are by appointment of the Commander-in-Chief.
The National Organization of the SUVCW oversees the operation of 28 Departments, each consisting of one or more states, along with a Department-at-Large, a National Membership-at-Large, and over 200 community based Camps. Click here for a listing of individual departments and camps.
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Operational Information
- Commander-in-Chief Biography
- National Officers & Committees
- Directory of Department Officers (Temporarily Unavailable)
- General Orders of the Commander-in-Chief
- Candidates Seeking National Office
- Council of Administration and Meeting Minutes
- The Banner
Organizational Information
- Federal Charter
- Original Charter (1954)
- Updated Charter (1998)
- Deed of Conveyance (GAR to SUVCW)
- IRS Letter of Determination – 1967 (Federal Tax Exemption 501(c)4) )
- IRS Letter of Determination – Group Exemption Changes – 2020 (All Departments, Camps, SVR units included in Group Exemption)
- Charter, Constitution, and Regulations (*2021*)
- Digest of the Order (August 2004)
- Memorandum of Understanding Between SUVCW and MOLLUS
- Ritual and Ceremonies *NEW 2019 EDITION*
- National Policies
- Organizational Chart
- National Patriotic Instructor’s Instruction Page
- National Chaplain Page
- Hosting a National Encampment – A Guidebook
- Glossary of Terms
- SUVCW Graphics & Icons
Report Dates
Quartermaster Merchandise Store
- Online QM Store
- Non-fill-in order form
- Fill-in order form (coming soon)
Public Service Announcements
- 30 Second P.S.A. (mp3)
- 60 Second P.S.A. (mp3)
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SUVCW Forms
PLEASE SAVE ANY PDF FILL-IN FORM TO YOUR OWN COMPUTER BEFORE FILLING OUT
- SUVCW Recruiting Guide (pdf)
- About Our Organization (two page info-sheet)
- Patriotic Instructor’s Handbook
- Treasurer’s Handbook January 2022
- SUVCW Membership Card Template (see these instructions)
- Dignified Flag Disposal Ceremony
- Flag Facts Flyer
- Headstone Dedication Service
- Memorial Dedication Service
- The Adopt-a-School Program for Camps
- The Adopt-a-School Flyer for Teachers
- Exit Survey Link
- Form 1: Quartermaster Supplies – Order Form
- Form 2a: SUVCW Annual Encampment Credential Card
- Form 3: Membership Application
- Form 4: Transfer Form
- Form 5: War Medal Application Form
- Form 6: Honorable Discharge Form
- Form 7: R.O.T.C. Award Application Form
- Form 8: Military Service Medal Application Form
- Form 9: Life Member Application Form
- Form 10: Life Member Reimbursement Form
- Form 11 INSTRUCTIONS
- Form 11: EIN Reporting Form
- Form 11 Certification Statement
- Form 12: Scholarship Application Form (applications only accepted from January 1 to March 31)
- Form 13: Officer’s Expense Report
- Form 17: Meritorious Service Award and MSA with Gold Star Application
- Form 22: Certification of Election and Installation of Camp Officers
- Form 27: Camp Annual Report
- Form 30: Camp Status Report
- Form 35: Department Annual Report
- Form 40: Camp Patriotic Instructor Annual Report
- Form 41: Department Patriotic Instructor Annual Report
- Form 42: National Patriotic Instructor Annual Report
- Form 49: Certification of Election and Installation of Department Officers
- Form 50: Instructions for Forming a Camp
- Form 51: Application for Permission to Form a Camp
- Form 52: Camp Organization Authorization
- Form 54: New Camp Data Sheet
- Form 55: Application for Camp Charter
- Form CWM-61: G.A.R. Monuments/Civil War Memorials Assessment Form
- Form CWM-62: SUVCW Memorial Grant Application Form & Instructions
- Grave Registration Form and Information Packet
- Graves Registration Instructional Booklet
National Encampment Proceedings
[These Proceedings] should be in the hands of every member of the Order, as it furnishes an official record of our organisation obtainable in no other way. They will be more valuable as years roll on and the faces and forms of brothers now familiar to us all, whose names and deeds we have here recorded, shall have passed from our sight. Our children will peruse these pages with interest and say, verily, “Great oaks from little acorns grow.” Commander-in-Chief Frank P. Merrill
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- 1982 Proceedings (101st)
- 1983 Proceedings (102nd)
- 1984 Proceedings (103rd)
- 1985 Proceedings (104th)
- 1986 Proceedings (105th)
- 1987 Proceedings (106th)
- 1988 Proceedings (107th)
- 1989 Proceedings (108th)
- 1990 Proceedings (109th)
- 1991 Proceedings (110th)
- 1992 Proceedings (111th)
- 1993 Proceedings (112th)
- 1994 Proceedings (113th)
- 1995 Proceedings (114th)
- 1996 Proceedings (115th)
- 1997 Proceedings (116th)
- 1998 Proceedings (117th)
- 1999 Proceedings (118th)
- 2000 Proceedings (119th)
- 2001 Proceedings (120th)
- 2002 Proceedings (121st)
- 2003 Proceedings (122nd)
- 2004 Proceedings (123rd)
- 2005 Proceedings (124th)
- 2006 Proceedings (125th)
- 2007 Proceedings (126th)
- 2008 Proceedings (127th)
- 2009 Proceedings (128th)
- 2010 Proceedings (129th)
- 2011 Proceedings (130th)
- 2012 Proceedings (131st)
- 2013 Proceedings (132nd)
- 2014 Proceedings (133rd)
- 2015 Proceedings (134th)
- 2016 Proceedings (135th)
- 2017 Proceedings (136th)
- 2018 Proceedings (137th)
- 2019 Proceedings (138th)
- 1909 Proceedings (28th)
- 1908 Proceedings (27th)
- 1907 Proceedings (26th)
- 1906 Proceedings (25th)
- 1905 Proceedings (24th)
- 1904 Proceedings (23rd)
- 1903 Proceedings (22nd)
- 1902 Proceedings (21st)
- 1901 Proceedings (20th)
- 1900 Proceedings (19th)
- 1899 Proceedings (18th)
- 1898 Proceedings (17th)
- 1897 Proceedings (16th)
- 1896 Proceedings (15th)
- 1895 Proceedings (14th)
- 1894 Proceedings (13th)
- 1893 Proceedings (12th)
- 1892 Proceedings (11th)
- 1891 Proceedings (10th)
- 1890 Proceedings (9th)
- 1889 Proceedings (8th)
- 1888 Proceedings (7th)
- 1887 Proceedings (6th)
- 1886 Proceedings (5th)
- 1885 Proceedings (4th)
- 1884 Proceedings (3rd)
- 1882 &1883 Proceedings (1st & 2nd)