Job Description for National Secretary
The purpose of the office of National Secretary is to keep an accurate and impartial record of the proceedings of the National Encampment and National Council of Administration and to carry on all necessary correspondence and administrative matters for the National Organization.
National Regulations Chapter III, Article VII, Section 4
The National Secretary shall pay over to the National Treasurer all monies received by
him; he shall keep an accurate record of the proceedings of the National Encampment. He shall draw
requisitions on the Treasurer for all bills, the same to be approved by the Commander- in-Chief,
and shall perform such other duties and keep such other books, and records, as the National
Organization may require of him. He shall make a monthly report of the financial and numerical
strength of the Order, and cause the same to be distributed to all members of the Council of
Administration. His duties include:
a. Maintain the charge and custody of the Charter, Papers of Incorporation and Seal of the
b. Maintain the charge and custody of all records and other property of the National Organization
not otherwise provided for by other National Organization officers of the Order.
c. Prepare meeting agendas at the Commander-in-Chief's direction and take the minutes of annual
National Encampments and meetings of the Council of Administration.
d. Follow up on delinquent reports required from Department, Camp and Camp-at-Large Secretaries,
and the National Membership-at-Large Coordinator and report such delinquencies to the
Commander-in-Chief, Council of Administration and/or National Encampment.
e. Review for completeness all Organizer's Reports and Camp, Camp-at-Large and Department Charter
Applications submitted for approval to the Commander-in-Chief
and arrange for the preparation all such approved Charters.