Job Description for Council of Administration



The purpose of the National Council of Administration is to carry out the business of the Order in between National Encampments in accordance with policies established by the National Encampment and to serve as a "Board of Directors" in terms of making decisions in the absence of such policy directives from the National Encampment.

Section 1.  

(A)The Council of Administration shall consist of the Commander-in-Chief, Senior Vice 
Commander-in-Chief, Junior Vice Commander-in-Chief, National Secretary, National
Treasurer, National Quartermaster and five (5) elected members of the Council of Administration and 
the immediate Past Commander-in-Chief.   All other Past Commanders-in- Chief, the National 
Counselor, The Banner Editor, The National Signals Officer, and the Washington D.C. representative 
shall be non-voting members of the Council of Administration. Non-voting members of the Council of 
Administration have full rights to attend all meetings and internet discussions of the Council of 
Administration (including while in executive session with the exception of the Banner Editor, and 
the National Signals Officer) and be recognized and heard on all issues before the Council of 
Administration.  They shall not be counted for the purposes of establishing a quorum, nor shall 
they be able to make or second motions. The Commander-in-Chief may invite other non-voting Brothers 
from whom he or the voting members wish to receive advice and counsel or information. The Council 
of Administration shall have and shall exercise all powers of the Board of Directors, except in so 
far as such powers may be assigned to other persons in these Regulations.
(B)  The meetings of the Council of Administration held immediately prior to and then immediately 
after a National Encampment, along with the meeting held in Gettysburg, Pennsylvania each November 
in conjunction with the observances of Remembrance Day shall be in person.  The Commander-in-Chief 
may allow a limited number of members of the Council of Administration to attend virtually, by way 
of interactive video conferencing or other such electronic means, including internet-based or 
telephonic means, should he find, a brother would not otherwise be able to attend a meeting in 
person.   If the provisions of Chapter III, Article III, Section 3 are in effect, then these 
meetings may be held virtually.  Any other meeting of the Council of Administration may be held 
virtually in the discretion of the Commander-in-Chief

Section 2.  

Without in any way limiting the generality of the foregoing language, it shall:

(a)  Fix the penal sums of the bonds to be given by all bonded National Officers, which bonds shall 
cover the office and not the individual.
(b)  Present to each annual Encampment of the National Organization a budget of the estimated 
receipts of the amounts necessary to conduct the affairs of the National Organization for the 
ensuing year, and shall recommend the amount to be appropriated for each of the activities of the 
National Organization and the amount necessary to be raised by per capita dues to meet the same. 
Following review of the budget by the encampment it becomes the responsibility of the Council of 
Administration to approve the annual budget; and no officer or Committee, except the National 
Treasurer as specified in Article IX, Section 2(b) of this Chapter, shall spend any amount or incur 
any indebtedness beyond the sums so appropriated, except by a vote of nine (9) members of the 
Council of Administration.
(c)  Elect a membership-at-large coordinator, fix his duties, and fix the amount of dues of the 

(d)  Elect the Editor of the Banner for a term of three years, subject to removal from
office at any time by a majority vote of the Council.

(e)  Elect the Organization Expansion Officer for a term of one year.
(f)  Review and extend the plan covering the present and future activities and objectives of the 
(g)  It shall exercise visitatory powers to enforce any express or implied trust on which property 
is held by Camps or Departments.
(h)  The Commander-in-Chief shall be chairman, and the National Secretary shall be Secretary of the 
Council of Administration, and shall keep a record of the votes of each Brother, except on 
parliamentary questions.
(i) Six members of the Council shall be a quorum, but a less number may meet and transact business 
provided a majority of those present shall vote in the affirmative on the question to be decided, 
and six members by personal vote or in writing over their signatures shall assent to any final 
action taken.