Job Description for Council of Administration
The purpose of the National Council of Administration is to carry out the business of the Order in between National Encampments in accordance with policies established by the National Encampment and to serve as a "Board of Directors" in terms of making decisions in the absence of such policy directives from the National Encampment.
(A)The Council of Administration shall consist of the Commander-in-Chief, Senior Vice
Commander-in-Chief, Junior Vice Commander-in-Chief, National Secretary, National
Treasurer, National Quartermaster and five (5) elected members of the Council of Administration and
the immediate Past Commander-in-Chief. All other Past Commanders-in- Chief, the National
Counselor, The Banner Editor, The National Signals Officer, and the Washington D.C. representative
shall be non-voting members of the Council of Administration. Non-voting members of the Council of
Administration have full rights to attend all meetings and internet discussions of the Council of
Administration (including while in executive session with the exception of the Banner Editor, and
the National Signals Officer) and be recognized and heard on all issues before the Council of
Administration. They shall not be counted for the purposes of establishing a quorum, nor shall
they be able to make or second motions. The Commander-in-Chief may invite other non-voting Brothers
from whom he or the voting members wish to receive advice and counsel or information. The Council
of Administration shall have and shall exercise all powers of the Board of Directors, except in so
far as such powers may be assigned to other persons in these Regulations.
(B) The meetings of the Council of Administration held immediately prior to and then immediately
after a National Encampment, along with the meeting held in Gettysburg, Pennsylvania each November
in conjunction with the observances of Remembrance Day shall be in person. The Commander-in-Chief
may allow a limited number of members of the Council of Administration to attend virtually, by way
of interactive video conferencing or other such electronic means, including internet-based or
telephonic means, should he find, a brother would not otherwise be able to attend a meeting in
person. If the provisions of Chapter III, Article III, Section 3 are in effect, then these
meetings may be held virtually. Any other meeting of the Council of Administration may be held
virtually in the discretion of the Commander-in-Chief
Without in any way limiting the generality of the foregoing language, it shall:
(a) Fix the penal sums of the bonds to be given by all bonded National Officers, which bonds shall
cover the office and not the individual.
(b) Present to each annual Encampment of the National Organization a budget of the estimated
receipts of the amounts necessary to conduct the affairs of the National Organization for the
ensuing year, and shall recommend the amount to be appropriated for each of the activities of the
National Organization and the amount necessary to be raised by per capita dues to meet the same.
Following review of the budget by the encampment it becomes the responsibility of the Council of
Administration to approve the annual budget; and no officer or Committee, except the National
Treasurer as specified in Article IX, Section 2(b) of this Chapter, shall spend any amount or incur
any indebtedness beyond the sums so appropriated, except by a vote of nine (9) members of the
Council of Administration.
(c) Elect a membership-at-large coordinator, fix his duties, and fix the amount of dues of the
(d) Elect the Editor of the Banner for a term of three years, subject to removal from
office at any time by a majority vote of the Council.
(e) Elect the Organization Expansion Officer for a term of one year.
(f) Review and extend the plan covering the present and future activities and objectives of the
(g) It shall exercise visitatory powers to enforce any express or implied trust on which property
is held by Camps or Departments.
(h) The Commander-in-Chief shall be chairman, and the National Secretary shall be Secretary of the
Council of Administration, and shall keep a record of the votes of each Brother, except on
(i) Six members of the Council shall be a quorum, but a less number may meet and transact business
provided a majority of those present shall vote in the affirmative on the question to be decided,
and six members by personal vote or in writing over their signatures shall assent to any final