Sons of Union Veterans of the Civil War

Policy on National Officer and Committee
Expense Reimbursement
(March 1999)

NATIONAL OFFICERS

The Commander-in-Chief, National Secretary, National Treasurer and National Quartermaster receive quarterly allotments for expenses. This allotment is to cover all costs for postage, telephone calls, travel and lodging to carry out the duties of office (This does not include shipping costs to deliver orders from the National QM). It is understood that as the actual expenses of such National Officers will exceed the allotment, no receipts need be presented to the National Treasurer. No other expenses will be reimbursed, except upon the express permission of the National Treasurer. In the case of extra expenses by the National Treasurer, the Commander-in-Chief's approval is necessary for any such expense.

Senior Vice Commander-in-Chief, Junior Vice Commander-in-Chief, other voting members of the National Council of Administration. All postage costs and telephone expenses will be reimbursed upon presentation of original receipts or copies of telephone bills. Such expenses should be submitted upon proper form. Travel and lodging expenses need to be approved in advance by the National Treasurer.

National Appointed Officers and non voting members of the Council of Administration. Before incurring any expenses while on business for the Order, the officer must communicate with the National Treasurer and advise him as to the nature and extent of the anticipated expense(s). The National Treasurer must give advance approval to the scheme proposed and shall place a cap upon such expenses, which cap shall not be exceeded without additional approval. Upon receipt by the National Treasurer of request for reimbursement, which should be on proper form and must be accompanied by original receipts, the National Treasurer shall reimburse such expense so long as this expense fits within the pre-approved scheme and is within the cap allowed for officer expenses.

NATIONAL COMMITTEES

Any expenses incurred by the Chair and members of any and all National Committees will not be reimbursed, unless specific items for that committee are placed in the annual budget of the National Organization.

Approved March 13, 1999
National Council of Administration

Click here to get the PDF of the National Officer Reimbursement Form

Click here to get the PDF for the National Officer Reimbursement Form for Representing the C-in-C

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