Sons of Union Veterans of the Civil War
Council of Administration
Electronic Boardroom Vote Records
2010 - 2011
There were 22 motions presented and processed using the Electronic Boardroom since the 2010 National Encampment through July 22, 2011. These motions, with the resulting action, are summarized below:
- Motion 01 Pass A motion by PCinC Richard Orr to amend the 2009-2010 budget to reflect actual expenses.
- Motion 02 Pass A motion by Brother William Vieira, seconded by Brother Freshley, that the Social Media Committee set up and monitor an official National SUVCW Facebook profile and Myspace.
- Motion 03 Pass A motion by PCinC Wheeler, seconded by Brother Mortorff, to approve the minutes of the COA meeting held in Overland Park, KS.
- Motion 04 Pass A motion by brother Orr, seconded by brother Freshley to approve the redesigned SUVCW Sesquicentennial Medal as presented the attachment to his email dated November 28, 2010
- Motion 05 Pass A motion by Brother Mortorff, seconded by Brother Freshley to approve the minutes of the Gettysburg Council of Administration Held on November 21, 2010
- Motion 06 Pass A Motion by Brother Orr, seconded by brother Campbell, to approve the sesquicentennial passport and event stamp (as described in brother Orr's email of Dec 22, 2010) be approved.
- Motion 07 Pass A motion by Brother Orr, Seconded by Brother Russ, to approve an Honorary Membership for Senator Daniel Inouye of Hawaii
- Motion 08 Pass A motion by Brother Orr, seconded by Brother Campbel to create a subcommittee of itself to be chaired by the SRVice CinC and include four other members (voting or non-voting) of the COA appointed by the CinC. Said subcommittee to review all Signature Events approved by the Civil War Sesquicentennial Committee with particular reference to the authorization to use the name, emblems, symbols and other protected insignia of the SUVCW and submit a report to the entire COA at least once a month and not more frequently than bi-weekly. The COA will approve or reject the subcommittee's recommendations en mass. However, if there is concern from one or more members of the COA about a particular event, the question may be divided and that event voted upon separately. Further, that the instructions with the application be modified to reflect the requirement that the applicant supply a rubber stamp of the approved design for use in stamping the passport and that the sponsoring entity has the option of selling the passports as well as the medals. The passports and medals must be obtained from the SUVCW National Quartermaster. In as much as the COA modified the application to allow non-SUVCW entities to apply for Signature Event status, the application form be modified to by removing the requirement that a Camp, Department, SVR unit or National Organization be a sponsor of the event.
- Motion 09 Pass A motion by Brother Mortorff, seconded by Brother Freshley, to approve the Ellsworth Sesquicentennial Signature event submitted by the Department of New York.
- Motion 10 Pass A motion by Brother Orr, seconded by Brother Mellor to Approve the Civil War Sesquicentennial coin requested by the Department of Georgia and South Carolina.
- Motion 11 Fail A motion by Brother Orr, seconded by Brother Mellor, to have a 10 cent per coin licensing fee. Said fee to apply to all Civil War Sesquicentennial items produced under license.
- Motion 12 Pass A motion by Brother Mortorff, seconded by Brother Campbell that Garfield Camp #1, Department of Maryland be granted one month past the regular time in order to properly install their regularly elected officers for 2011.
- Motion 13 Fail For reasons stated in Brother Russ's email of 1/26/2011, a motion by Brother Russ, seconded by Brother Orr to reconsider Motion 10.
- Motion 14 Pass A motion by brother Freshley, seconded by brother Kennedy to approve the SVR Challenge Coin.
- Motion 15 Pass A motion by brother Freshley, seconded by brother Kennedy to approve the SVR Sesquicentennial of the Gettysburg Address Coin.
- Motion 16 Pass A motion requiring SES Event Applications be submitted to the SES Committee at least 30 days prior to the event.
- Motion 17 Pass A Motion by Brother Mortorff, seconded by Brother Orr to approve the Minutes of o the April 2011 Council of Administration meeting in Springfield, IL.
- Motion 18 Pass A motion made by Brother Orr and seconded by Brother Campbell that we accept the proposal for the general liability policy and that once approved the supplemental insurance be made available to camps, departments and SVR. Further the supplemental form be placed in the web site and it must be received by the National Treasurer at least 90 days before the event and the National Order muse be reimbursed for any additional premium resulting from the supplement.
- Motion 19 Pass A motion by Brother Orr, seconded by Brother Campbell is that we accept the proposal for the Directors and Officers insurance.
- Motion 20 Pass A motion by Brother Freshley, seconded by Brother Orr, gives the National Webmaster authority to set up a twitter account to use for the Sesquicentennial Project allowing us to determine if this social media avenue will work as a vehicle of communication for this project. He will also have admin access to this account to ensure it's adherence to our policies and governing documents. If this Twitter account does not work out we will terminate the account.
- Motion 21 Fail A motion by Brother Orr, seconded by Brother Wheeler, that we contribute $2000.00 to the National Civil War Museum's Banners of the Fallen exhibit and the funds be taken from the Sr Vice Commander-in-Chief fund which is designated to promote the Order.
- Motion 22 Pass A motion to revoke the vote of the Springfield CofA Meeting that required that there a "legally binding agreement" with the Gettysburg Merchants to cover all Parade costs and become applicants of the permits by July 1, 2011 we do not have the parade in the Borough.
Note: There are 11 voting members of the Council of Administration, plus the Commander-in-Chief who may vote, but usually only votes in the event of a tie. The other voting members are the Senior Vice Commander-in-Chief, Junior Vice Commander-in-Chief, National Secretary, National Treasurer, National Quartermaster, Immediate Past Commander-in-Chief, and five elected Council Members.
Note: All dates provided for Electronic Boardroom votes represent the date the first vote was cast. The actual motion may have been a day or two before, and the remaining votes were likely cast in the days that followed.
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