Members Present: Commander-In-Chief Keith G. Harrison, Senior Vice Commander-In-Chief David R. Medert, Junior Vice Commander-In-Chief Allen R. Loomis, Council Member Peter A. Dixon, Council Member Robert E. Grim, Council Member PCinC Allen W. Moore, National Treasurer Richard D. Orr, National Secretary David F. Wallace.
Members Absent: Council Member Andrew M. Johnson.
Other Brothers Present: National Quartermaster PCinC Elmer F. Atkinson, PCinC Charles Corfman, Banner Editor Russell C. Gregory, National Member-At-Large Coordinator L. Dean Lamphere, Jr., Chief of Staff PCinC Clark W. Mellor, National Counselor James B. Pahl, J. Douglas Park, PCinC Joseph S. Rippey, and PCinC Richard C. Schlenker.
The meeting was called to order by Commander-In-Chief Keith G. Harrison at 1:30 p.m.
Brother Schlenker offered the opening prayer.
It was moved and supported that Brother Joseph S. Rippey, PCinC, be appointed as the Council of Administration Senior Member EMERITUS; motion passed.
A. Senior Vice Commander-In-Chief: Brother Medert proposed to the council that the Program and Policy Committee be assigned the following: 1) Develop a proposal regarding a National Member Number, 2) Review the Application for Charter process and develop an updated procedure, and 3) Develop an outline for planning and conducting a National Encampment. Commander-In-Chief Harrison approved the request, directing that a report be presented to the Council of Administration.
B. Junior Vice Commander-In-Chief: Brother Loomis thanked Brother Medert for his assistance and reported that he had spoken with three prospects prior to the meeting.
C. National Secretary: Brother Wallace reported that items referred by the 113th National Encampment to the Council of Administration for action were addressed in the Commander-In-Chief's and National Treasurer's reports.
D. National Treasurer: A motion to develop a three-part carbonless Membership Application was defeated after much discussion. It was moved and supported (Orr/Dixon) that the line spacing be adjusted as required and a space for a National Membership Number be added to the existing Membership Application. Motion carried.
It was moved and supported (Orr/Dixon) that all Departments and Camps-at-Large be required to submit a copy of their most recent bylaws to the National Counselor no later than January 1, 1995, for review for conformity to the most recent edition of the Orders' Constitution and Regulations. Motion carried (Note: underlined portion of the motion indicates an approved amendment to the motion).
Brother Orr reviewed Past Commander-In-Chief Moore's recommendation that there should be six issues of the Banner published annually. After discussion the Council decided to remain with a minimum of four issues annually. Banner Editor Russ Gregory felt that five issues could be produced during the next year.
A motion appointing the Senior Vice Commander-In-Chief as Publisher of the Banner was defeated after considerable discussion.
A motion designating the Sons of Union Veterans of the Civil War, Inc., as Publisher of the Banner was defeated after the National Counselor pointed out that the motion was redundant. Brother Gregory indicated that there needed to be a one-word change in the "ownership box" which will be taken care of prior to publishing the next issue.
Brother Orr reviewed the National Patriotic Instructor's recommendation for the formation of a GAR foundation. It was moved and supported that the Commander-In-Chief appoint a Special Committee comprised of members with knowledge in the formation of foundations to explore the formation of the Grand Army of the Republic Memorial Foundation and to report back with a recommendation to the Council of Administration at its regularly scheduled meeting in March 1995; motion passed. The Commander-In-Chief requested that any Brother present refer the names of attorneys with foundation experience to him by the end of next week.
Brother Orr reviewed a request from Camp #116, Department of Indiana, to produce an embroidered badge, embroidered hat and decals. It was moved and supported (Orr/Atkinson) that Gary Dolph, as represented by Brother Ed Krieser, be authorized to produce the 4" decal of the Order's membership badge in the amount of 250 to be delivered to the National Quartermaster; motion passed.
It was moved and supported (Orr/Atkinson) that the Council of Administration not approve the manufacture of embroidered hats as presented; motion passed.
It was moved and supported (Orr/Atkinson) that if the proposed embroidered hats can be produced in conformity with the specific colors and depiction of the membership badge, the Council of Administration would approve their manufacture; motion passed.
It was moved and supported (Orr/Loomis) that Gary Dolph, as represented by Ed Kreiser, be authorized to produce an embroidered patch in conformity with the specific colors and depiction of the membership badge of the Order; motion passed.
The National Secretary was directed to correspond with Ed Krieser, supplying a prototype and description of the membership badge of the Order.
E. Commander-in-Chief: Commander-in-Chief Harrison requested names of individuals with actuarial experience to be submitted to him by August 19th.
It was the resolution of the sense of the body that the Commander-in-Chief appoint Brother James T. Lyons as an Assistant National Secretary to transcribe two past encampment proceedings, in a format specified by the Commander-in-Chief, by the end of the next quarter.
It was the resolution of the sense of the body that if the appointed Assistant National Secretary is unable to complete the transcription of two past encampment proceedings in the designated time frame, that the Commander-in-Chief immediately seek and assign to volunteers one past year's proceedings to be transcribed in a format specified by the Commander-in-Chief.
After a review and discussion of costs it was moved and supported (Wallace/Dixon) to raise the basic subscription rate of the Banner from $4.00 per year to $6.00 per year; motion passed.
It was moved and supported (Wallace/Dixon) that the Banner editor be authorized to begin a subscription drive to sell introductory subscriptions at $4.00 for one year with renewals at the $6.00 level. The Banner editor will present an update to the Council of Administration at its next scheduled meeting; motion passed.
After a discussion regarding the Turner Publishing project it was moved and supported (Atkinson/Dixon) that a separate mailer explaining the project with no return address be sent to the membership; motion passed.
Next Council of Administration meeting is scheduled for Sunday, November 20, 1994, at 7:30 a.m., Ramada Inn, Gettysburg, Pennsylvania. This will be a breakfast meeting and is scheduled to conclude by 10:30 a.m.
Respectfully submitted in F., C. and L.,
David F. Wallace