Those present were Commander-in-Chief (C-in-C) George Powell, Senior Vice Commander-in-Chief (SVC-in-C) Robert Grim, Junior Vice Commander-in-Chief (JVC-in-C) Kent Armstrong, National Treasurer, Max Newman, National Secretary PC-in-C Edward Krieser, Council of Administration Members Donald Darby, Ronald Gill and Robert Petrovic, PC-in-C Richard Orr, PC-in-C Andrew M. Johnson, PC-in-C Danny Wheeler, National Counselor James Pahl, Executive Director Lee Walters and New York Department Sr. Vice Commander Todd Shillington.
Had musical rendition of National Anthem followed by the Pledge of Allegiance to the Flag. The meeting of the Council of Administration (CoA) was called to order by Commander-in-Chief George L. Powell. Sr. Vice Commander-in-Chief Robert Grim gave the opening prayer.
Had Roll Call of voting members of the CoA. All were present except the National Quartermaster Elmer Atkinson.
The National Secretary gave report of Boardroom votes. The only vote taken since meeting in November was on the request from Brother Bill Cole of the New Jersey Department to use the SUVCW name and emblem on the logo of Internet Webring. The tally was 7 votes for approval and 1 vote absent. C-in-C Powell informed the group that he had issued General Order #10 announcing this and his appointment of Brother Bill Cole to Assistant National Webmaster for the Webring. The C-in-C also announced that everyone who is able should take a look at the Webring site.
The National Treasurer gave a report on the finances of the Order. Brief discussion followed.
Officer reports began with the C-in-C who reported he is hearing that retention is of primary concern to our membership and the New BANNER format is being received well with many favorable comments.
The C-in-C expressed the need for standard ongoing E-mail address for the Commander-in-Chief, Jr. Vice Commander-in-Chief, National Secretary, Treasurer and Executive Director that can be passed on from one person to the next who holds the office. JVC-in-C Armstrong moved and Brother Darby seconded per this need and the National Organization to pay the cost. Passed by unanimous vote.
The SVC-in-C report focused on the BANNER, it's cost and the ability to offset cost with advertising. SVC-in-C Grim moved and Brother Darby seconded to appropriate $8000.00 from the reserve fund to pay for the fourth issue this fiscal year of the BANNER without which there could not be a fourth issue. After considerable discussion the vote was unanimous to approve the expenditure of the funds.
C-in-C Powell appointed PC-in-C Danny Wheeler Special Assistant to the Publisher of the BANNER.
The JVC-in-C report included a motion by JVC-in-C Armstrong and seconded by Brother Darby to support the effort to have a postage stamp to commemorate Major General John A. Logan. Vote was unanimous to do this. As a side note PC-in-C Orr suggested attempting to get the U.S. Mint to strike a coin also.
From the Program and Policy Committee SVC-in-C Grim moved Brother Gill seconded to develop and have struck a medal for Sr. and Jr. ROTC recognition. Brother Darby moved and JVC-in-C Armstrong seconded to amend by having the Coat-of-Arms of the Order on the front side of the medal. The amendment passed unanimously as well the original motion also.
Discussion from the Program and Policy Committee report about streamlining quarterly reports by having departments file a report to the National Organization only once per year being due 31 May of each year. Subject was tabled to get department input.
Brother Petrovic moved and Brother Gill seconded to approve the Life Member Application as presented by the Program and Policy Committee. Motion passed unanimously.
Brother Darby moved and Brother Gill seconded to accept new Membership Application form as presented by Program and policy committee. Motion passed unanimously.
SVC-in-C Grim moved and Brother Petrovic seconded to remove the printed Commander-in-Chief and only say Commander under the Signature line of the Eagle Scout Certificate in all future printing. Motion passed unanimously.
Brother Darby Moved, PC-in-C Krieser seconded to encumber $2000.00 for the Iowa Department, Cedar Rapids Civil War Veterans Monument Project to be paid in matching funds up to that amount when it is assured there will be sufficient funds to complete the project.
In his report on Memorials Brother Darby indicated there was a need for departments and camps to have a Memorials and Monuments Officer. While the CoA agreed with Brother Darby no official action was taken at this time. It was referred to the C&R Committee.
Items request for approval:
Department of Michigan Request to continue embroidered pocket patches of SUVCW emblem and SUVCW Coat-of-Arms and gold metal hat badge of wreath with letters SUV. Approved.
Department of Wisconsin request to continue metal signs. Approved.
Sydney Camp #41, of Department of New York request to continue baseball style caps. Approved.
Grant Camp #68, of Missouri Department request to continue: 1. SUV Address labels, 2. Porcelain Coffee Mugs, 3. Polo Shirts and 4. Satin Jackets. Approved.
Grant Camp #68, of Missouri Department to reconsider use of logo on a banner designed to be used on a podium or on a table at events to promote the order. Approved.
Given Camp #51 of Ohio Department request to continue camp and department flags. Approved.
Grant Camp #68 of Missouri Department request to do sweatshirts with SUVCW logo. Denied due to traditional practice of not having more than one entity selling the same product at the same time.
Grant Camp #68 of Missouri Department request to make and sell camp and department flags. Denied due to traditional practice of not having more than one entity selling the same product at the same time.
McPherson Camp #66 of Ohio Department to use SUVCW name and logo on book of Graves of Civil War Veterans in the State of Ohio. Approved.
SVC-in-C Grim showed badge that Garfield Camp #142 of Ohio Department wants to issue for special recognition of the camp. It has letters SUV and Sons of Union Veterans on it. C-in-C ruled that camps couldn't issue their own badges or medals of the Order. Therefore denied.
SVC-in-C Grim showed sample of a seal requested from Brooks-Grant Camp #7 of Ohio Department. It was determined that the seal does not conform to the C&R and there is already a seal available through the National Quartermaster. Therefore denied.
Brother Petrovic asked that the C-in-C approve a Missouri Department Flag that some have said is not legal because it contains additional words then those described in the C&R indicating the Year established in 1881. The flag was made prior to the current language in the C&R. It was ruled that the flag was legal.
The meeting was adjourned.
Respectfully submitted in
Fraternity, Charity and Loyalty,
Edward J. Krieser, PC-in-C