The Pledge of Allegiance to the Flag of the United States of America was led by the Commander-in- Chief. The meeting of the Council of Administration (CoA) was called to order by C-in-C Grim at 9:11a.m. EST. The Roll Call of Officers was read, voting members of the Council were present as follows: Commander-in-Chief (C-in-C) Robert E. Grim, Senior Vice Commander-in-Chief (SVC-in-C) Kent L. Armstrong, Junior Vice Commander-in-Chief (JVC-in-C) Stephen A. Michaels, National Treasurer Max L. Newman, National Secretary PC-in-C Edward J. Krieser, PDC Donald E. Darby, PDC Ronald B. Gill and PDC Robert M. Petrovic. In addition were National Washington DC Representative PC-in-C Andrew M. Johnson, PC-in-C David R. Medert, National Counselor PDC James B. Pahl, and Executive Director PCC Lee F. Walters. National Chief of Staff Scott Baker, National G.A.R. Highway Officer Jon B. Silvis, Department of Ohio Commander James H. Houston and Department of Ohio Junior Vice Commander Bradley A. Tilton.
The minutes of the previous meeting being distributed and approved over the Internet in November 2002 led to dispensing with the reading of those minutes. The report of Electronic Boardroom votes was given as follows:
1. To set the subscription rate for the BANNER at $12.00 per year. 9 (nine) votes yes, 1 (one) non-vote.
2. To approve minutes of Post Encampment Council of Administration meeting on 11 August 2002 in Springfield, Illinois. 10 (ten) votes yes, 0 (zero) votes no.
3. To continue the free subscription distribution of the BANNER to those individuals listed in the 1998 Policy Statement for the BANNER, plus providing a free subscription to the past National Presidents of the Auxiliary.8 (eight) votes yes, 2 (two) votes no.
4. To post on the National Website “fill-in” capable enhanced forms of the Order. 10 (ten) votes yes, 0 (zero) votes no.
5. To pay hosting fee to put the online Graves Registration Project on the Internet. 9 (nine) votes yes, 0 (zero) votes no, 1 (one) non-vote.
6. To obtain a credit card in the name of the National Organization. 10 (ten) votes yes, 0 (zero) votes no.
7. To adopt as National Policy Statement the letter written by C-in-C Robert Grim concerning slavery in the presentation of the National Park Service at Civil War Battlefields. 10 (ten) votes yes, 0 (zero) votes no.
8. To contribute balance of the Gertrude Janeway allowance to her nephew to help pay for funeral expenses. 9 (nine) votes yes, 1 (one) vote no.
Treasurer’s Report was given and approved. National Treasurer Max Newman indicated that he did not convert the series E bonds to series H bonds because the current return on Series E bonds was higher.
Moved by Max Newman, second by Robert Petrovic to adopt suggestion by auditors to include Jr. Vice Commander-in-Chief, Assistant Treasurer, Executive Director and National Patriotic Instructor in the list of National Officers that are bonded.
Motion by PDC Don Darby, second by Robert Petrovic to offer to extend contract for doing the next National Encampment Proceedings to Rebecca Pratt. Passed by those present.
CinC Grim read a proposed "Resolution of Recognition" to the Ohio Veterans Home for its historical ties to the GAR and the courtesy extended to the SUVCW in hosting our meeting at their facility. CinC Grim then entertained a motion to accept the resolution as written. So moved by Kent Armstrong, second by Max Newman and passed by those present. CinC Grim signed the letter which was framed under glass by Ohio Department Sr. Vice Commander Jon Silvis who also made the arrangements for us to meet at the home. The document was then presented to the facilities Museum Curator Dorothea Lofquist with the Council in attendance. C-in-C Grim also presented the home a copy of a book printed under the name of SUVCW James McPherson Camp #66, Department of Ohio, compiled by National Chief of Staff Scott Baker titled “Civil War Veterans Buried at the Ohio Veterans Home.” (There are 2,059 Civil War veterans buried at the home).
Discussion took place on method of overseeing the Website for Graves Registration once it is established. Commander-in-Chief appointed special committee to look into the matter with PC-in-C Ed Krieser to chair.
PC-in-C Andy Johnson indicated as a point of interest to all Brothers of this Order for future consideration. The Smithsonian Institution regarding preservation of flags in their possession including the donated GAR flags has started “re-housing” them, meaning unrolling, removing pole and bags, etc. and re-rolling using acid free paper.
Program and Policy Committee Chair Armstrong presented existing samples of Form 12 (Statement of Account), Form 13 (Quarterly Report of Camp Council), and Form 14 (Camp Treasurer Delinquency Notice) and asked opinions on their further relevance in the Order. Moved by Ed Krieser, second by Don Darby to discontinue the use of forms 12, 13, and 14. Passed by vote of those present.
Moved by Kent Armstrong, second by Ron Gill to apply the number “9” to the Application for Life Membership and the number “10” to the Life Member Reimbursement Form. Passed by those present.
Since the Council of Administration anticipated further debate on the requirements for the War Medal would be at an end as of its last meeting in Gettysburg but it still continues as an issue with the membership, it was moved by Don Darby, Second by Ed Krieser to instruct the committee on Constitution & Regulations to draft language to discontinue the War Medal. Of the voting members present there were seven (7) votes to approve the motion, zero (0) votes against and one (1) abstention.
Based upon recommendations from the National Committee on SUVCW Alternative Funding (reported at the meeting by CinC Grim) Kent Armstrong made the motion that the "Sons of Union Veterans of the Civil War Charitable Foundation" be created as a 501 (c)(3) nonprofit corporation, thus allowing charitable donations to be made from corporations and individuals that now do not or cannot donate to the Order itself - as the SUVCW is recognized by the IRS as a 501 (c)(4) nonprofit corp. It was stressed that "Charitable Foundation" be part of the title and that the new corp. be permitted to use the Name and Symbols of the Order with its title. Additionally, that they be permitted to use the Emblem of the Order to produce and sell various items to the Order's membership. Brother Don Darby asked for a "friendly amendment" That they be permitted to use the emblem and name of the order to produce and sell merchandise not already licensed to a Camp or Department including jewelry. And, to add that the Board of Directors for the aforementioned Foundation be Brothers Bob Petrovic, Linn Hoadley, Henry Shaw, Jon Silvis, James Houston, Harrison Scott Baker II and PCinC Ed Krieser when they accept the position. The "friendly amendment," mandating that the Board of Directors be SUVCW Brothers in Good Standing was accepted. Brother Darby then seconded the motion. Seven (7) votes yes, zero (0) votes no and one (1) abstention.
Moved by Don Darby, Second by Steve Michaels to allocate Special Projects Fund (up to $1300.00) to the SUVCW Charitable Foundation to cover its start-up costs such as printing pamphlets, getting proper permits and/or charters for its creation within the State of Ohio. Passed by those present.
Executive Director Lee Walters expressed the need for an additional storage cabinet at the National Headquarters. Moved by Don Darby, second by Kent Armstrong to purchase the cabinet from the appropriate budgeted fund. Passed by those present.
The meeting was adjourned.
Respectfully submitted in
Fraternity, Charity and Loyalty,
Edward J. Krieser, PC-in-C
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